How to Get a Document Notarized: Complete Guide

Step-by-step guide to getting any document notarized. Learn what to bring, what to expect, and how to find a notary near you.

What Is Notarization?

Notarization is the process by which a notary public - a state-commissioned official - verifies the identity of a signer, witnesses the signing of a document, and places their official seal on it. This process gives documents a higher level of credibility and is required for many legal, financial, and real estate transactions.

Step 1: Determine If Your Document Needs Notarization

Not all documents require notarization, but many legal documents do. Common documents that require notarization include:

• Powers of attorney (POA)
• Real estate deeds and mortgage documents
• Wills and trusts
• Affidavits and sworn statements
• Vehicle title transfers
• Business contracts
• Court documents
• International documents (apostille)

If you're unsure whether your document requires notarization, check with the requesting party (bank, court, government agency) or consult an attorney.

Step 2: Gather What You Need

Before meeting with a notary, make sure you have:

• Valid, government-issued photo ID: Driver's license, state ID card, passport, or military ID. The name on your ID must match the name in the document.
• The unsigned document: Do not sign the document beforehand. The notary must witness your signature.
• Required witnesses (if applicable): Some documents - like wills - require one or two witnesses in addition to the notary. Check your document requirements.
• Payment: Notary fees vary by state (typically $2-$15 per signature by law, plus mobile travel fees).

Step 3: Find a Notary Near You

There are several ways to find a notary public:

• NotarySlot: Search by ZIP code to find available notaries near you with real-time booking
• Your bank or credit union: Most offer free notary services to account holders
• UPS Store: Most locations offer notary services
• Public library: Many libraries offer free or low-cost notary services
• Court clerk's office: County clerk offices usually have notaries on staff
• Mobile notary: A notary who travels to you - ideal for real estate closings, hospitals, or home visits

Step 4: The Notarization Appointment

Here's what happens during a notarization:

1. The notary verifies your identity by examining your photo ID
2. The notary confirms you are signing willingly and not under duress
3. You sign the document in the notary's presence
4. The notary completes the notarial certificate (acknowledgment or jurat)
5. The notary affixes their seal or stamp and signs
6. The notary records the transaction in their journal (required in many states)

The entire process typically takes 5-15 minutes per document.

How Much Does Notarization Cost?

Notary fees are regulated by each state. Typical costs:

• Standard notarization: $2-$15 per signature (by state law)
• Mobile notary travel fee: $25-$75 additional
• Loan signing packages: $75-$200+
• Bank/library notaries: Often free

Read our full guide on notary costs by state.

Remote Online Notarization (RON)

In most states, you can now get documents notarized remotely via video call. This is called Remote Online Notarization (RON). The process is similar to in-person notarization but conducted through a secure video platform. Learn which states allow RON.